Below are instructions and some advice for presenters at the IICWG-DA-11 workshop. Please read those when preparing your contribution. If you have any questions that are not covered here, please contact us at iicwg-da-11@met.no.
Oral presentations
The IICWG-DA series of workshops operate with relatively long oral presentation slots: 30 minutes. You should plan for ~20 mn of presentation and ~10 mn of Q&A. Your session chair will ensure that this is implemented.
We will ask you to upload your presentation on GoogleDisk (link shared by email). From past experience, .pdf, .odt, and GoogleSlides work well. Presentations in .pptx format will be open via GoogleSlides and we invite you to check that they show well in advance of the presentation.
On-site presentations will preferably be shared from a dedicated computer, plugged to the conference system. Online presenters will be invited to share their screen.
We will use Zoom for online presenters and attendance. Online presenters, please make sure that your setup is adapted (reliability of your internet connection, headset, camera, room setup, etc…)
By default, consider that everything you put on your slides can be shared further, also in the public sphere (incl. social media). Remember that the workshop is hybrid, and that more people than those in the room will see your slides. If some of your slides are not to be shared further, we invite you to clearly mark these, e.g. with this logo. The workshop has a code of conduct that mentions this aspect.
When preparing your slides and especially your graphics, please be aware of accessibility : use large-enough fonts and colour blind friendly colour palettes. It is good practice to check your colours, e.g. here, and to steer away from “rainbow” (aka jet, turbo, etc…) palettes (ref).
Poster presentations
You should bring your poster to the workshop, we have no on-site printing capability. Several companies, among them Oslo Digitaltrykk (city center), can print your poster in Oslo. Please arrange with them directly.
Your poster should be displayed throughout the workshops (3 days). We will allocate you a poster board at registration. Posters can thus be viewed and presented at all breaks. In addition, a poster session is organised Tuesday 21st evening (with light food and drinks).
The poster boards are 130cm high and 90cm wide. They will thus hold a portrait A0 poster.
When preparing your poster and especially your graphics, please be aware of accessibility : use large-enough fonts and colour blind friendly colour palettes. It is good practice to check your colours, e.g. here, and to steer away from “rainbow” (aka jet, turbo, etc…) palettes (ref).
Recording and publication of presentations and posters
The organizing committee will not record nor long-term archive the presentations and posters. Instead, we encourage the authors to upload their presentation slides and posters to existing online archives such as Zenodo or FigShare. Both these services will create a citation string and a DOI that can be used later for referring to your contribution. We can collect these DOIs and link them from the workshop webpage for later reference.